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Privacy Policy & Safeguarding

Our Parish Safeguarding Representative is Peter Phillips and may be

contacted by email at or phone


Safeguarding means the action that St. Chad’s takes to promote a safer

culture. This means we will promote the safeguarding and welfare of

children, young people and adults, work to prevent abuse from

occurring, seek to protect those that are at risk of being abused and

respond well to those that have been abused. We will take care to

identify where a person may present a risk to others and offer support to

them whilst taking steps to mitigate such risks.

St. Chad’s affirms the ‘Whole Church’ approach to safeguarding. This

approach encompasses a commitment to consistent policy and practice


across teams and that everyone associated with St. Chad’s, who comes

into contact with children, young people and adults, has a role to play.

St. Chad’s will take appropriate steps to maintain a safer environment for

all and to practice fully and positively Christ’s Ministry towards children,

young people and adults; to respond sensitively and compassionately to

their needs in order to help keep them safe from harm.

Our Parish Policy may be viewed here:

To contact the Diocesan Safeguarding Adviser visit



The Parochial Church Council (PCC) of St Chad, York





1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


2. Who are we? 

The PCC of St Chad York is responsible for data protection.  This means it decides how your personal data is processed and for what purposes.


3. How do we process your personal data?

The PCC of St Chad’s complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.


We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public; 

  • To administer membership records; 

  • To fundraise and promote the interests of the church; 

  • To manage our employees and volunteers; 

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events, activities and services running at St Chad’s;

  • To share your contact details with the York Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.


4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.

  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;

  • Processing is carried out where: -

    • there is a legitimate interest e.g. general administration of church groups e.g. rotas

    • there is no disclosure to a third party without consent. 


5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.


6. How long do we keep your personal data?


Records of all consents received will be periodically reviewed (every 5 years) to ensure they are still valid.


Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.


7. Your rights and your personal data  

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCC of St Chad’s holds about you; 

  • The right to request that the PCC of St Chad’s corrects any personal data if it is found to be inaccurate or out of date;  

  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Chad’s to retain such data;

  • The right to withdraw your consent to the processing at any time;

  • The right to request that the Secretary of the PCC of St Chad’s provides you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to lodge a complaint with the Information Commissioner’s Office.


8. Further processing

If we wish to use your personal data for a new purpose, not covered by our Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


9. Contact Details


To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary St Chad’s Campleshon Road, York YO23 1EY. 


You can contact the Information Commissioner’s Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

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